About

We built this because waiting rooms broke us.

Specialist appointments have a strange asymmetry: the clinic operates on a 15-minute grid, and the patient operates on a 90-minute commitment. They arrive on time. They sit. They scroll. They miss the start of their kid's practice. They re-arrange childcare. They consider not coming at all next time.

We are not the first people to notice this. Practice management systems have been around for thirty years. They don't solve it because they were built for a different problem — billing, charting, scheduling recurring visits. The wait-time problem lives in a thin sliver between the patient checking the schedule and the patient sitting in the chair. That's the sliver we work in.

Waiting Room is built by A77, an innovation consultancy and product studio in Toronto. We never receive medical information — no diagnoses, no chart notes, no test results — and we're not trying to be your EHR. We operate as a PHIPA Agent under contract with each clinic, handling only the day-of timing piece alongside whatever scheduling software you already use.

Right now we're running a 30-day Charter Partner Program with five specialist clinics in the GTA. Pilot data shapes what we build next.

What about Waitwhile, Qminder, or any “virtual queue” tool?

Queue tools manage a line — they're built for places where everyone shows up and waits their turn. Specialist clinics don't have a line; they have a schedule that drifts. Sarah's 2:00 didn't move because someone cut in front of her — it moved because Dr. Chen's 1:30 ran long.

We don't manage queues. We manage the gap between scheduled time and real time, then push that gap to the patient's phone before they leave the house.

But we already have Oscar / TELUS PS / Jane. Why this too?

Your PMS is great at what it was built for in 2010 — scheduling, billing, chart notes. The day-of communication piece is where it's shallow: a static reminder the night before, then nothing.

We're the day-of timing layer that sits next to your PMS. Live status as the day shifts. Smart leave-by alerts based on traffic. Auto-arrival when the patient pulls into your lot. The PMS stays the source of truth — Waiting Room just handles the sliver between the schedule and the chair.

Today: export from your PMS once a day, upload the CSV (~2 minutes).
Post-pilot: direct sync — Oscar first, then TELUS PS Suite and Jane.

What we believe

  • · The thinnest tool that solves the actual problem wins.
  • · Collect the minimum data needed. Encrypt what you collect. Document the safeguards.
  • · Sit alongside the systems clinics already trust — never replace them.
  • · Front-desk staff are the unsung heroes of every clinic.
  • · Patients respect their own time more than ours.
  • · Founders should be one text away during the pilot.